Special Events Guidelines and Application

A Municipal Significant Event refers to any event that the municipality formally recognizes as serving the greater public good. The Township of Stone Mills acknowledges that Special Events should contribute in supporting the local economy while enriching community life through contributions to tourism, arts and culture, recreation, education, and health and wellness.

All special event organizers must submit a complete application to the Township at least 30 days prior to the event date.

Special Event Guidelines 

Each event should align with guidelines and regulations provided in By-Law 2019-965.This policy is intended to provide clear guidelines for the planning and management of Special Events within the Township. Event organizers are required to complete a Special Event Application Form, available online, and submit it to the Township Clerk along with a $100.00 permit fee and a $1,000.00 security deposit.

Municipally Significant Events 

Any Municipal Significant Event should align with a minimum of one of the following criteria: 

Cultural and Historical Significance: It celebrates, preserves, or educates about the local culture, history, or traditions, contributing to the community's identity.

Community Impact: The event demonstrates a positive effect on the community, enhancing community spirit, engagement, and pride. 

Economic Contribution: The event significantly benefits the local economy, attracting visitors, generating revenue, and supporting local businesses.

Public Participation and Accessibility: It attracts significant public participation, including people of all ages and abilities, and promotes inclusivity.

Environmental Sustainability: Organizers demonstrate a commitment to sustainability, minimizing the environmental impact and promoting green practices.

Innovation and Uniqueness: The event offers unique, innovative experiences that distinguish it from regular community programming.

During the Event

Organizers are responsible for: 

• Ensuring all emergency access routes remain clear

• Providing adequate crowd control and security

• Maintaining sanitation and public health standards

• Managing on-site waste and recycling

• Returning the event site to its original condition